Regional Administrator & Database Assistant – JNF Regional Ontario

Location: Hamilton
Employment Type: Part Time or Full Time Positions Available
Closing On: Feb 17, 2023

The Jewish National Fund is a registered charitable organization that has cared for the land of Israel for decades. This mission took the role of planting trees, building water reservoirs, preserving natural habitats, and building parks and bicycle trails. More recently, JNF Canada has taken on projects to build the social infrastructure of the land of Israel for the benefit of the People of Israel. We partner with a variety of Israeli institutions and NGOs to build social service infrastructure to benefit vulnerable populations such as youth-at-risk, victims of domestic abuse, children with special needs, veterans, and the poor. JNF Canada is Building the Foundations of Israel’s Future.

The Jewish National Fund of Regional Ontario has offices in Hamilton, London, and Windsor. We are also comprised of several small cities across Ontario.

Position Summary:
Reporting to the Executive Director of Regional Ontario, the Regional Administrator & Database Assistant has a keen understanding of accounting and is responsible for the maintenance of the donor database. We are looking for a self-motivated and dynamic relationship builder who is helpful, efficient, and has an eye for detail.

Specific responsibilities include, but may not be limited to:

  • Answer telephone calls and relay messages in an efficient, pleasant, and helpful manner
  • Maintain a calendar of scheduled meetings, events, and campaigns

Financial & Operational Management:

  • Accounts payable and accounts receivable
  • Managing office procedures including maintaining office equipment and supplies
  • Assisting with the responsibilities of the day-to-day work of JNF Hamilton, including ongoing campaigns, events, and programs


  • Maintaining communication with JNF donors and volunteers for various campaigns, telethons, and events.
  • Draft agendas, record, write, and distribute meeting minutes and materials
  • Liaise with JNF Canada marketing and graphics team to coordinate content for marketing material and events

Database Management:

  • Maintain and track accurate constituent records in Raiser’s Edge database
  • Manage organization of electronic files in the SharePoint cloud-based server
  • Create reports as required
  • Other regional duties, as assigned

Candidate Qualifications:


  • Post-secondary education in business, administration, communications, or related field
  • 2+ years of relevant administrative, accounting-bookkeeping, and data entry experience, preferably in the non-profit sector
  • Certificate in fundraising, event planning, and/or marketing an asset

Knowledge, Skill, Abilities:

  • Excellent communication skills (verbal and written), interpersonal, and problem-solving skills
  • Superior organization, flexibility, and multi-tasking skills
  • High degree of initiative and ability to prioritize tasks in a positive and effective manner, meeting critical deadlines
  • Outgoing, positive, confident professional with a warm disposition
  • Demonstrate commitment to the highest standards of ethical practice
  • Ability to condense and package information in a visually appealing and logical manner
  • Understand the need for professionalism, discretion, and patience when communicating with donors and volunteers
  • Accuracy and attention to detail is imperative
  • Proficient keyboarding skills and proven in-depth knowledge of Microsoft Office Suite
  • Experience with Raiser’s Edge/NXT fundraising software an asset
  • Experience using social media platforms including Facebook, Twitter, and Instagram an asset

Office Location:
Location of work is 1605 Main St W, Hamilton, ON L8S 1E6

Working Conditions:
The nature of the work is such that some evening and weekend work is required

Interested applicants please submit your resume and cover letter to:
Orna Richter- Executive Director
Jewish National Fund of Regional Ontario